SharePoint document library tool

Document library is the heart and foundation of the Microsoft SharePoint platform. DocLibTool provides a comprehansive set of features to allow users and administrators to better understand and control their SharePoint document libraries.

Document library is the foundation of SharePoint, improve this fundation with DocLibTool.

Key benefits

Benefit end users - giving end users right tools to manage their documents
Benefit administrators - giving administrators right tools to report, audit and manage permissions
Reduce IT costs - appropriate tasks can now be performed by SharePoint document library owners, not IT staff.
Reduce errors – important tasks such as content migration and permission reporting can now be performed consistently and reliably, no more ad-hoc jobs for IT
Compliance and auditing - auditing is a critical part of SharePoint compliance; DocLibTool offers full auditing capability on document library and library files.

System requirement

Microsoft Office SharePoint Server 2007 (MOSS 2007) Or
Windows SharePoint Service (WSS 3.0)

Availability

DocLibTool is available for the following types of SharePoint document libraries

Document library
Image library
Pages library (for publishing sites)
Wiki library

Key features:

Summary report - key facts and statistics
Permission walker - who has access to what, walk the permision hierarchy
Change log viewer - library activities and changes over time
Audit viewer - full audit (more comprehansive but more overhead than change log)
Library Sync - Synchronize two document libraries (new in 1.1)
Move or clone library - move library anywhere within the same SharePoint farm
Import/Export library - move library to another SharePoint farm
Document move - move document to another location (new in 1.1)
Document power download - download all versions of a document as a zip file
Document Permission Walker
Document file Audit

Summary report

Summary report shows key facts and statistics of your document library, such as file count, total library size on disk, largest folder and so on.

This report will give you excellent insight of your document library.
You can also create permenant views of certain aspects of the library, such as "files modified in the last 7 days", "file by its types", "Draft Files" and so on.

Permission walker

Permission walker gives an easy view of all groups and users who has access to the document library.
Each group/user's permission set is also shown, so with permission walker, it is easy to go right down to the single permission level (call "rights" in SharePoint).
Another advantage of the permission walker is search. Often there are multiple groups associated with the document library, and each group may contain many users.
It is not easy to look through each groups and make sure the right user has been assigned with the right permission.

The search feature of permission walker will look through all groups and compile a detailed permission report for the searched user or group. Permission walker is also available on the individual file level, since in SharePoint you can secure individual files.

Change log viewer

Change log is a feature in SharePoint, switched on by default. Everytime an item has been added, modified or deleted in the document library, SharePoint records this action as a "Change".
View of a page is not a "Change", if you need to have a complete audit trail, refer to the "Audit Trail" feature below.
With the change log viewer, you can see document library changes over time , this is a good indication of the usefulness of the document library.

Two visual charts are available, a bar activity chart will show changes versus time, this chart will give you a good idea of the document libray's activity over time.

A pie chart by change type will show change types count (for example, you may see 60% or your change is "Modify" and 40% percent of your change is "Delete")

Audit trail viewer

Auditing offers the ability to record a complete audit trail.
With the audit trail, you can audit all user actions, all system actions since the time you switch on auditing.

Auditing is also available on the individual file level, so you can audit a single file in the document library.
Compare to change log, auditing provides more information, however, it has more performance cost and it is not switched on by default by SharePoint.

Library Sync

Library sync can synchronize two document libraries. Once a "Sync Pair" has been setup, any changes (create, update, delete) in the source library will automatically be replicated to the destination library.

Content migration

Often you will need to move the content of the document library elsewhere. DocLibTool offers a convenient and consistent way to import, export, clone and move document libraries.

To move document libraries within the same SharePoint farm, use the "move or clone" feature.

Content can also be moved to another SharePoint farm.

To move document libraries to another SharePoint farm, use the "import" and "export" feature.

Document level features

Document move - move your document to another location

Power download - download all versions of a document into a single zip file

Permission walker and audit trail - these two features are available on document level